One of the most effective practices you can implement in your team or business is The Daily Huddle.
What it is
A daily stand up meeting for your team, short and to the point.
5 – 15 minutes. In the morning.
It is a chance for your team members to share information with each other and deliver project status updates.
In small companies of up to 20 people, everyone can join in the same daily huddle. Even so, you may want to break it down into teams or departments and then have each team do the morning huddle.
Rhythm is important.
Daily. Same time. Same place. Same agenda. Everyone attends. Everyone speaks.
What to talk about
In a nutshell,
1. what you accomplished yesterday,
2. what you’re doing today,
3. what you need help with.
That way everyone knows what everyone else is doing that day and everyone has an opportunity to ask for assistance.
1. What’s Up? Specifics about activities, meetings, accomplishments, noteworthy news from customers, suppliers, lenders, etc.
2. Daily measurements/indicators. The day before and the goal today.
3. Where are you stuck? Where’s the bottleneck? What is the issue? Concern? Roadblock? Who can help? Ask for help then take further discussions off-line.
What’s in it for us?
8 Reasons to implement a daily huddle
- It builds commitment and accountability, trust and relationship.
- There’s a fixed time when everyone knows they’ll have everyone else’s attention.
- Issues are addressed more quickly and don’t clog up other meetings.
- It helps the team stay focused and aligned with your plan.
- Team members feel important, engaged and appreciated.
- Team members interrupt each other less the rest of the day.
- CEO’s of companies where work is seasonal, report that it helps their teams stay upbeat during the slow months and helps them prepare for busy times.
- Routine sets you free. The daily huddle creates an anchor in your day you can depend on.
Ready to give it a go?
What to do next
When is your Daily Meeting going to be? _________________________
Who is going to attend? ____________________________________
How? Conference call or stand up meeting? _______________________
Where? Whose office? _____________________________________
There are free conference call facilities if you need a conference bridge. Also free reminder services if needed.
Yeah-but, I’m too busy.
When you are busy, it is even more imperative you focus your energies where it is needed most. A 15 minute daily meeting is all it takes to communicate the top issues, daily focus and get progress updates. That way you don’t have to worry about the team. It sets them AND YOU free to get on with what is required. That is ‘routine sets you free’ in action.
Yeah-but, one of us is often off-site.
Practitioners report that they attend the daily meeting no matter who they are with, clients, suppliers, shareholders or lenders. They simply say that they need to take a break for the daily meeting. It gains respect and shows that the firm is serious and disciplined about its success.
Yeah-but, we are a virtual team, our people are in different locations.
All the more reason to have daily contact and build team cohesion. Find a convenient time and set up a conference call. Keep it fast paced and upbeat.
Yeah-but, we’re small, we see each other all day long.
You can still benefit from daily huddles.
1. The daily huddle is a time when everyone has everyone else’s attention for project updates, asking for help and sharing information.
2. Issues are addressed more quickly because people get help faster.
3. Team members interrupt each other less the rest of the day.
Not convinced yet?
Book a Discovery Call in my online diary. Let’s talk.
Photo Credit: Graphic Stock